Get the free hmrc starter checklist 2020-2021 form

this is one of a series of videos aimed at new employers so youve taken someone on and registered as an employer with HMRC you probably have a few questions about what happens next well in this series of short videos well be showing you some of the things you need to know as a new employer firstly youll normally have to operate PA ye as part of your payroll but what is PA ye pay as you earn is HMRCs way of collecting income tax and national insurance from payments you make to your employees payments your employees include their salary or wages as well as things like any Commissioner bonuses from these payments youll need to deduct tax and national insurance there are other deductions you may need to make including student loan repayments or pension contributions before you can set your employees up on your payroll you need to get certain information from them youll usually get most of this from the employees p45 but if they dont have a recent p45 theyll have to fill in a starter checklist youll need information such as your employees full name date of birth and National Insurance number along with the number of other important details every time you pay your employees use your payroll software to record their pay and calculate any deductions like tax and national insurance youll use an employees tax code to work out how much to deduct a new employees tax code can be found on their p45 if theyve had a previous job itll show details such as the date they left their previous job their total pay and tax to date as well as their existing tax code the code will usually be made up of several numbers and a letter such as 1 1 0 0 L the numbers in an employees tax code show how much tax-free income they get in that tax year if your employee doesnt have a p45 you can use an emergency tax code week 1 and month 1 our emergency tax codes and look like this this means your employees tax is calculated only in what their in the current pay period not the whole year youll also need to calculate the employers National Insurance contribution produce pay slips for each employee report their pay and deductions to HMRC in a full payment submission or fps if your new employee doesnt give you a p45 thats been issued in the current tax year ask them to complete HMRC s start a checklist this will provide the information you need for your first full payment submission for that employee getting the right information from your employees is important as we need to match their payroll information against the correct records you can operate P a way by either paying a payroll provider to do it for you or doing it yourself using payroll software if you decide to use a payroll provider such as an accountant youll still be responsible for collecting and keeping records of your employees details and your payroll provider will need these to run your payroll if you want more support some payroll providers will keep employee records for you provide pay slips and make payments to HMRC...